Meet your Chaos Coordinator.
A pre-built QA system that keeps your whole program audit-ready - tracking expirations, deadlines, and the things that fall through the cracks. Add the alerts and it e-mails you what needs attention before it becomes a probelm. (It's a Google Sheets system, ready to go.)
the chaos coordinator
the problem
You can't track it all in your head.
Training due dates. Annual reviews. Background checks. Certifications. Client file requirements. Every one has an expiration, and every one is a citation waiting to happen the moment it slips by unnoticed. Most agencies find out something lapsed the hard way - during an audit, when it's already too late to fix. The Chaos Coordinator exists so that never happens to you.
how it works
It does the watching, so you don't have to.
2 - Plug in your data
You get a Google Sheets workbook pre-programmed with the categories and tracking that actually matter for DD/HCBS compliance - not a blank template you have to figure out. It comes with a companion booklet to explain how to customize further once it's in your hands.
Your staff, your clients, your dates. The system takes it from there.
4 - It emails you, too
3 - It shows you what's due
Cells change color automatically; green for current, yellow for coming due, red for expired. One glace tells you where you stand.
Add the Full Setup and the system scans of your schedule, then sends a list of exactly what's missing and coming up - as often as you want. You pick who gets it and when, in the sheet. No code, ever.
1 - Built, not blank
try it free
See it work before you buy it.
The training tracker is one tab of the Chaos Coordinator, and it's yours for nothing. Same engine, same colors, same math - just pointed at training dates instead of everything else.
Type the date a training was completed. It works out when it expires, colors the cell, and tells you who's current and who isn't. Twety trainings, a hundred staff, no catch.
If it's all you ever need from me, keep it.
One email address. That's the whole price.
pricing
Pick your level.
The Full Setup
Everything above, and it emails you. So nobody has to remember to look.
Everything in the Chaos Coordinator
Automated email alerts
Setup guide, and a 30-minute call if you want one.
You set who gets them and when - no code
$599
The Chaos Coordinator
$399
The Sheet, built and ready, plus a companion guide that walks you through running it.
29 tabs, pre built for DD/HCBS
Staff, clients, money, incidents, sites
One dashboard over all of it
Companion guide
Program doesn't fit a template? That's not a product, that's a conversation - and it's what Local Support is for. Let's talk ->
questions
Good to know.
"Couldn't I just build this myself?"
Honestly? Maybe - If you knew exactly which requirements to track, the right expiration windows for each, how to structure it so it holds up to a survey, and how to write the automation that scans and emails you. That's not a spreadsheet skill; it's eighteen years of knowing what the state looks for. You're not paying for cells and formulas, you're paying for the part that takes a career to learn, already done.
Is this a one-time cost or a subscription?
One-time. You own your copy. The email alerts, once set up, run on their own - no monthly fee.
Will it work for my state?
It's built around DD/HCBS compliance fundamentals that hold up broadly. You can adjust categories to match your state's specifics, and the structure flexes to fit how your agency already works.
What do I need to use it?
A Google account. That's it. If you can open a Google Sheet, you can run this.
What if I need help setting it up?
Every Chaos Coordinator comes with a companion guide that walks you through it. The Full Setup adds a guide for the alerts, plus a 30-minute call if you want one. And if your program needs something genuinely custom, that's what Local Support is for - we'll build it around you instead of bending a template.
What's the difference between the two?
The Sheet is the same in both. The Full Setup adds the emails. That's it, honestly. If you're the person that will actually open the dashboard every Monday, save your money. If you know full well that nobody's going to remember, buy the one that remembers for you.
Is the free tracker really free?
Yes, and it isn't crippled. A hundred staff, twenty trainings, every formula working. It's one tab of thirty - I'm betting that once you've seen the engine work, you'll want it pointed at everything else. If not, keep the tracker with my blessing.
know where you stand
Before someone else decides for you.
Spend your energy running you program, not chasing expiration dates. Let the Chaos Coordinator keep watch.
Real resources for day programs, DSP's, and disability services.
Paperwork Without Panic. Compliance without chaos.
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