Meet your Chaos Coordinator.
A pre-built QA system that keeps your whole program audit-ready - tracking expirations, deadlines, and the things that fall through the cracks, then emailing you what needs attention before it becomes a problem. (It's a Google Sheets system, ready to go.)
the chaos coordinator
the problem
You can't track it all in your head.
Training due dates. Annual reviews. Background checks. Certifications. Client file requirements. Every one has an expiration, and every one is a citation waiting to happen the moment it slips by unnoticed. Most agencies find out something lapsed the hard way - during an audit, when it's already too late to fix. The Chaos Coordinator exists so that never happens to you.
how it works
It does the watching, so you don't have to.
2 - Plug in your data
You get a Google Sheets workbook pre-programmed with the categories and tracking that actually matter for DD/HCBS compliance - not a blank template you have to figure out. It comes with a companion booklet to explain how to customize further once it's in your hands.
Your staff, your clients, your dates. The system takes it from there.
4 - It emails you, too
3 - It shows you what's due
Cells change color automatically; green for current, yellow for coming due, red for expired. One glance tell you where you stand.
Add the automated alerts and the system scans on your schedule and sends a list of exactly what's missing and coming up - as often as you want.
1 - Built, not blank
pricing
Pick your level.
The Full Setup
The sheet, the system, and a companion guide that walks you through exactly how to run it. You'll know what to track, how to read it, and what to do when something flags. If you're the type who likes to get in and figure things out yourself, this is your move.
You get the sheet, the companion guide, AND I'll program it to scan whatever you want to track and email you the results on whatever schedule works for your program. We'll hop on a 30-minute setup call so it's built around what you actually need — not just a generic template you have to reverse-engineer. You just open your email and know what needs attention.
The Chaos Coordinator
$129
$179
Custom Chaos Coordinator Build
$249
Your program doesn't fit a template? Cool. We'll sit down together and build your QA tracking system from scratch around the way your agency actually runs. This is for the "our stuff is complicated and I need it to actually work for us" crowd. Includes the setup call, the build, and the companion guide for how to run it going forward.
questions
Good to know.
"Couldn't I just build this myself?"
Honestly? Maybe - If you knew exactly which requirements to track, the right expiration windows for each, how to structure it so it holds up to a survey, and how to write the automation that scans and emails you. That's not a spreadsheet skill; it's eighteen years of knowing what the state looks for. You're not paying for cells and formulas, you're paying for the part that takes a career to learn, already done.
Is this a one-time cost or a subscription?
One-time. You own your copy. The email alerts, once set up, run on their own - no monthly fee.
Will it work for my state?
It's built around DD/HCBS compliance fundamentals that hold up broadly. You can adjust categories to match your state's specifics, and the structure flexes to fit how your agency already works.
What do I need to use it?
A Google account. That's it. If you can open a Google Sheet, you can run this.
What if I need help setting it up?
Every Chaos Coordinator comes with a companion guide that walks you through exactly how to use it. If you already know your program needs something more tailored than a standard template, skip ahead to the Custom Build — that's where we sit down and build the whole thing around you from the start.
know where you stand
Before someone else decides for you.
Spend your energy running you program, not chasing expiration dates. Let the Chaos Coordinator keep watch.
Real resources for day programs, DSP's, and disability services.
Paperwork Without Panic. Compliance without chaos.
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